Electronic Invoicing in Public Procurement


The implementation of electronic invoicing is assumed as a program of digital, processual, and functional transformation. Based on standardization, optimization, and process automation of both the expenditure and revenue cycles, it promotes the streamlining and dematerialization of the existing relationship between public entities, and between them and private economic agents, reducing payment deadlines, operating costs, and transaction costs, while ensuring greater reliability and transparency in all process activities.

Through the publication of Decree-Law No. 123, of December 28, 2018, the Government established a gradual adoption of electronic invoicing, defining, in the case of the Public Sector, as deadlines for its implementation, April 18, 2019, for entities of the direct state administration and public institutes; and April 18, 2020, for other public bodies (public foundations; local administration, including parish councils; public associations, and other public entities).

However, Decree-Law No. 14-A/2020 of April 7, 2020, extended the deadline for implementing electronic invoicing in public contracts until June 30, 2021, for small and medium-sized enterprises and until December 31, 2021, for micro-enterprises, defined in accordance with Recommendation 2003/361/EC of the European Commission, of May 6, 2003, and for public entities as co-contracting entities.

To comply with the provisions of the aforementioned legislation, APDL has implemented a system to receive and process electronic invoices from all its suppliers, selecting MINSAIT, from Indra Sistemas Portugal, SA, for this purpose.

Suppliers wishing to send electronic invoices, in the format referred to in paragraph 3 of article 299-B of the Public Contracts Code, should contact MINSAIT, which will provide all the necessary technical information for sending electronic invoices and recommend the best option.

Please refer ti www.minsait.com



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Electronic Invoice Implementation Guide